Library and Information Officer (100% FTE) College of Europe Tirana (Albania)

About the College: Welcome to the laboratory of European integration

The College of Europe is the oldest postgraduate institute of European studies, with campuses in Bruges (est. 1949), Natolin/Warsaw (est. 1992) and Tirana (est. 2024). Across the campuses, and under the motto of “studying and living Europe together”, the College hosts every year approximately 500 students of over 50 different nationalities, pursuing advanced Master’s programmes with a duration of 10 months in a residential format. Beyond a broad spectrum of additional executive education activities, the College also implements comprehensive training programmes for junior diplomats/officials from EU member states and the enlargement region.

Centred around its core educational and training activities, the College of Europe has the mission to contribute to the construction of Europe and to good relations between the European Union and its international partners. All staff members contribute to the College mission with professional dedication, a spirit of pro-active collegiality and mutual respect. 

For more information about the College, please visit our website.

Position

The Library and Information Officer will offer research guidance and support to the students and academic assistants of the study department “Master of Arts in European Transformation and Integration – The EU and Southeastern Europe” (ETI), purchase and catalogue resources in the library management system, organise information sessions on the use of the library catalogue, e-resources and referencing tools, plan activities such as book presentations or lectures. 

In addition, there will be a particular focus on document management (50%). The selected candidate will advise, support and train all administrative and academic staff in records and information management in strict accordance with College standards and regulations and in cooperation with the Information officer in the Bruges campus.

The Role

Based in Tirana, the Library and Information Officer will be working under the Head of Administration, while also engaging in consultation with the Library Director and the Information Officer in Bruges.

The main tasks and responsibilities include:

  • Retrieve and deliver research materials for students and academic staff, ensuring timely and accurate document delivery;
  • Monitor lending activities;
  • Select, purchase and catalogue books and library materials;
  • Provide administrative and organisational support and assist in ensuring smooth daily operations;
  • Organise events and information sessions, both on e-resources and efficient document management;
  • Collect feedback and conduct surveys;
  • Promote the library services via various channels such as intranet, website, social media;
  • Record, track and monitor documents, from their creation to eventual disposal;
  • Provide archival descriptions of files in accordance with international standards;
  • Maintain an organised filing system;
  • Implement document management policies and retention schedules;
  • Work closely with internal stakeholders to ensure compliant use of data;

  • Build expertise and follow current developments in related fields.

Your Profile

For the position of Library and Information Officer, the College is looking for candidates with:

  • Master’s degree, preferably in Archival Studies or Library Science;
  • Minimum 2 years’ experience in library and/or information science;
  • Preferably, a good understanding of the higher education systems in Albania and/or the Western Balkans region and EU enlargement;
  • Strong communication and drafting skills;
  • Strong digital skills (including MS Office 365), some familiarity with bibliographic databases and metadata;
  • Analytical and organizational skills;
  • Fluency in English (active) and French (passive) is essential, and knowledge of Albanian is an asset;
  • Ability to work independently and collaboratively and interact effectively with staff and students;
  • A work ethic, characterized by flexibility, reliability, and discretion in managing sensitive information.

Our offer

  • An employment contract under Albanian law; 
  • An excellent professional framework in a pleasant, challenging, international working environment;
  • Opportunity to contribute to a major educational project for the Western Balkans region.

How to apply

Applications in English comprising a detailed CV and a motivation letter (max. one page) should be submitted by 11 May 2025 to info.hr.al@coleurope.eu. mentioning: “Job Application_ Library and Information Officer _COET” in the subject line.

Only shortlisted candidates will be invited for an interview to assess their suitability for the role. The selected candidate will be notified and provided with further details regarding the contract and onboarding process. Interviews will be scheduled on 23 May 2025.

The contract is expected to run from 18 August 2025.

For more information on this position, please contact Roselien Van Loocke, Library Director (roselien.van_loocke@coleurope.eu)

For questions on the remuneration and HR related matters, feel free to send them to the email address info.hr.al@coleurope.eu.

Join us in shaping the future of Europe!

By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process.

All information will be treated with the utmost confidentiality and in line with the current data process regulations.

For more information on how we use the information you have provided and how to exercise your rights, please see our privacy notice for recruitment (https://www.coleurope.eu/privacy).

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The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Tirana campus has a zero tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct.

Candidates are therefore recruited and selected on the basis of skills and experience, regardless of sex, age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.