The College of Europe is looking for a Project Assistant (M/F/X) to join its Executive Education, Training & Projects Office in Bruges, Belgium, as soon as possible.
The Office is the College of Europe’s main link for developing professional training courses, international projects and other professional services for the public and private sectors worldwide. The Project Assistant will support the preparation and the roll-out of project activities and training courses organised by the Office.
Examples of current projects implemented by the College of Europe are ERMES III - European Resources for Mediation Support, El-Hiwar – Training and Information Course on Euro-Arab Relations, and Training programme for young civil servants of the Western Balkans.
For more information on our activities and projects visit: Training & Projects | Coleurope.
The different projects may vary in nature, duration and volume. Therefore, flexibility and precision in the administration play a major role. With partner organizations and customers from all over the world, the Executive Education, Training & Projects Office is strongly internationally oriented. This dynamic, instructive and international working environment is indeed very demanding but offers on the other hand real satisfaction to people with an open mind, strong language knowledge, a broad sphere of interest and a sense of enterprise.
Description of the position:
The Project Assistant will work in close cooperation with the rest of the team. Main tasks and responsibilities include:
- administrative and organizational support to projects of the Office
- contributing to daily administrative tasks
- compilation of training material, handouts, document collection and dissemination and provision of assistance to onsite training courses (taking place at the Bruges campus)
- providing assistance to online training courses (hosting of training sessions and support, in liaison with the Project Managers)
- pre-processing of payments, invoicing and the management of part of the administration of the Project Managers
- supporting Project Managers in the preparation and organisation of events, including welcoming groups of participants and external guests, logistics (e.g. travel and hotel booking), etc.
- cooperating with the marketing & communication team of the College of Europe Executive Education, Training & Projects Office
- other tasks related to the work of the Office, where needed.
Required profile:
- a graduate degree, preferably Management Assistant, Office Administration or similar
- familiarity with administrative tasks and office organisation
- prior experience in event organisation is considered a strong asset
- fluent spoken and written English; fluent spoken and written French and excellent written and verbal Dutch skills are considered as a strong asset. Other languages (Spanish in particular) are considered as an asset
- a very good knowledge of Word, Excel, Outlook and PowerPoint (a basic understanding of Photoshop and InDesign is considered to be an asset)
- a very good knowledge of online video conferencing and training platforms (MS Teams, Webex, etc)
- accuracy in administering figures and payments
- good analytical and organisational skills and ability to meet strict deadlines
- able to work as a team player in an international environment
- strong social and communication skills
- flexibility and dynamic attitude.
We offer:
- An interesting and challenging full-time position in an attractive, multicultural and dynamic work environment
- An employment contract under Belgian labour law
- A competitive remuneration
- Legal holidays plus 8 days closing during the winter break, and 2 extra public holidays (9th of May and 11th of July)
- A comprehensive benefits package: compulsory holiday pay and an end-of-year bonus, meal vouchers, transportation allowance, telework allowance, hospitalisation insurance, and a complementary pension scheme.
The position of Project Assistant is based in the College of Europe’s office in Bruges (Belgium). Teleworking is possible in agreement with the heads of service (up to two days per week).
APPLICATION
Applications should be written in English and consist of a CV (max. 2 pages) and motivation letter (max. 1 page). They should be sent by Sunday 28 April 2024 to the attention of Ms. Maureen Welsh, to the e-mail address info.training-projects@coleurope.eu, mentioning “Project Assistant” in the subject line.
Early applications are highly encouraged. As applications will be reviewed on a rolling basis, we reserve the right to close this vacancy early if a suitable candidate is found.
Please note that only short-listed candidates will be contacted.
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By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process.
All information will be treated with the utmost confidentiality and in line with the current data process regulations.
For more information on how we use the information you have provided and how to exercise your rights, please see our privacy notice for recruitment (https://www.coleurope.eu/privacy).
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The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Bruges campus has a zero tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct.
Candidates are therefore recruited and selected on the basis of skills and experience, regardless of age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.