Job Vacancy - Administrative Assistant (Admin Section) (100% FTE)

Short summary 

The College of Europe is seeking applications for the position of Administrative Assistant (Admin Section) (100% FTE) at the College of Europe in Tirana (Albania), joining from October 2026 onwards.  

About the College:  

The College of Europe is the oldest postgraduate institute of European studies. It brings together graduates from diverse backgrounds to study and live in an international environment across its campuses in Bruges, Natolin and Tirana.  

As a centre of excellence in European studies, the College is committed to contributing to European cooperation and integration. Staff members contribute to this mission through professional dedication, a spirit of proactive collegiality and mutual respect.  

For more information about the College, please visit our website. 

The Role 

Based in Tirana, the Administrative Assistant will be working under the direct supervision of Head of Administration.  

The Administrative Assistant will provide comprehensive administrative and organizational support to the Head of Administration and contribute to the smooth and effective functioning of the College of Europe in Tirana. 

The main tasks and responsibilities will include: 

  • Provide direct administrative and organizational support to the Head of Administration. 
  • Manage calendars, appointments, meetings and daily schedules, ensuring effective coordination and prioritization. 
  • Prepare correspondence, reports, presentations, meeting agendas, minutes and other administrative documents. 
  • Coordinate communication between the Head of Administration, employees, academic departments, management and external stakeholders. 
  • Organize, maintain and update administrative files, records and documentation, both digitally and physically. 
  • Monitor incoming and outgoing correspondence and ensure that communications and requests are followed up and responded to in a timely manner. 
  • Follow up on assigned tasks, deadlines, action points and departmental requests, ensuring appropriate coordination and timely completion. 
  • Organize and coordinate meetings, including scheduling, preparation of agendas, logistical arrangements and preparation of accurate meeting minutes when required. 
  • Coordinate with other services and academic departments to support efficient and effective administrative processes. 
  • Assist with travel arrangements, meetings, events and other activities organized by the College of Europe in Tirana. 
  • Support the Head of Administration in managing administrative processes and coordinating meetings and communication with staff and other stakeholders. 
  • Handle formal correspondence and administrative communication with internal and external entities, ensuring that organizational standards and procedures are followed. 
  • Manage protocol-related administrative tasks, including the preparation of official documents and formal communications with external entities. 
  • Provide administrative support to management and colleagues as required. 
  • Perform other administrative duties and responsibilities as assigned by the Head of Administration. 

Your Profile 

For the position of Administrative Assistant, the College is looking for candidates with: 

  • A bachelor’s or master’s degree in Business Administration, Management, Public Administration, Social Sciences, or a related field. 
  • A minimum of 1 year of experience in an administrative role in an academic or international environment. 
  • Ability to work independently and prioritize multiple tasks effectively. 
  • Strong attention to detail and accuracy. 
  • A professional, discreet and trustworthy approach to confidential information. 
  • Excellent organizational and time-management skills. 
  • Proficiency in Microsoft Office Suite. 
  • Ability to work effectively with colleagues at different levels of the organization. 
  • A results-oriented, proactive and cooperative approach. 
  • Excellent written and verbal communication skills in English and Albanian (essential). 

Our offer 

• A pleasant and stimulating international working environment. 

• An employment contract under Albanian law of one year, with the possibility of renewal. 

• Private Health Insurance 

• Private Pension Scheme 

• Possibility to follow a training program 

• Legal holidays plus 1 extra public holiday (9th of May) and eight days during the winter break. 

• A telework policy (up to one day per week). 

• An invaluable opportunity to contribute to a renowned project of European integration. 

How to apply 

Applications in English comprising a detailed CV (max. 2 pages) and a motivation letter (max. 1 page) should be submitted by interested candidates to the HR Office at info.hr.al@coleurope.eu mentioning: Job Application_Administrative Assistant_Admin_Tirana in the subject line, by 5/10/2026.  

Early applications are highly encouraged. As applications will be reviewed on a rolling basis, we reserve the right to close this vacancy early if a suitable candidate is found. 

Short-listed candidates will be invited for an interview. 

For further information on the position, please contact HR Office at info.hr.al@coleurope.eu 

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By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data, as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process. All information will be treated with the utmost confidentiality and in line with the current data processing regulations. For more information on how we use the information you have provided and how to exercise your rights, please see our privacy notice for recruitment (https://www.coleurope.eu/privacy). 

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The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Bruges campus has a zero-tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct. Candidates are therefore recruited and selected on the basis of skills and experience, regardless of sex, age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.