Pan-European Seal Programme

Objectives

The European Legal Studies Department of the College of Europe is a member of the Pan-European Seal Traineeship Programme. The Pan-European Seal Professional Traineeship Programme is a comprehensive IP programme which bridges academia and the IP labour market.

This programme is promoted in partnership by two of the world’s largest IP offices, the European Union Intellectual Property Office (EUIPO) (formerly Office for Harmonization in the Internal Market (OHIM)) in Alicante (Spain) and the European Patent Office (EPO) in Munich (Germany) together with strategic University partners.

Information about this programme can be found on the Pan-European Seal webpage

E-learning

The Pan-European Seal is an IP Programme that covers many academic areas. Through its cooperation with strategic University partners, the Pan-European Seal offers an extensive catalogue of IP training materials, providing professional input to academic education and helping improve the professional qualifications of young graduates. Thus, through the Learning Portals of their respective Academies, both the EUIPO and the EPO will make available e-Learning material on IP and IP protection/enforcement produced by the Offices, as well as by other IP organisations. This will be provided, free of charge as a professional complement to partner Universities’ IP training syllabuses (the EPO’s eLearning portal can also contain some content subject to payable fees).

Traineeships

Through this programme, high-achieving young university graduates or students in the last year of their studies can access paid traineeships of one year in EUIPO and the EPO, helping them to get a foot in the door of the competitive world of IP through valuable on-the-job multicultural professional work experience.

This scheme provides young university graduates with a unique and firsthand experience of the European Union in general and the Office in particular, whilst enabling them to put into practice the knowledge acquired during their studies, in particular in their specific areas of competence, and helping them understand the objectives and procedures relating to Community trademarks and designs, as well as IP infringement and enforcement matters.

Successful applicants will be offered a traineeship agreement with EUIPO/EPO for the duration of 12 months starting at the end of September or beginning of October 2017 and be provided with a grant.

EUIPO traineeships:

Eligibility/Nationality/Language

The candidates to EUIPO must not have benefited or not be benefiting from any kind of in-service traineeship (paid or unpaid) and not be or have been an assistant to a member of the Parliament, a contractual consultant or intra-muros researcher, or a temporary, contract, auxiliary or interim staff member within a European Institution, agency or body.

EUIPO’s ADM-DEC 14-15 REV concerning the Pan-European Seal programme, in particular article 2 (Eligibility), nr. 1 (Nationality) states that “Trainees are selected from nationals of the Member States of the European Union and candidate countries. In addition, a limited number of trainees may be selected from third countries”.

Language skills: Present (as a minimum) a certified B1 level (Common European Framework of Reference for languages) in one of the five working languages of the EUIPO (DE, EN, FR, IT, or ES).

Submission of applications by the graduates

From 1 to 31 March, shortlisted candidates may submit their applications through the e-recruitment tool available on the Pan-European Seal section of the EUIPO Traineeships Website.

For this, candidates will have to select their University from a drop-down menu including all the Pan-European Seal members, and follow the steps indicated to submit the application, including the upload of the documents indicated below:

  • Motivation letter, clearly indicating the choice of traineeship location (EUIPO or EPO).
  • CV in word format.
  • Degree/Master diploma or proof of conclusion, indicating the final grade. This can be replaced by a provisional declaration, until final diploma is issued.
  • Certificate(s) of completion of at least one online course.

EUIPO applicants will be also required to indicate their preferences as regards the different traineeship profiles available at the Office. However, the EUIPO will not be bound by the preferences indicated, thus selected candidates may be offered other profiles than those chosen in the application.

Only online applications of candidates included in the shortlists will be considered.

Selected candidates will be contacted by EUIPO Traineeships in May so as to provide the selected candidates with information about the Office Department for which they have been selected, and the tasks description related to the traineeship.

Traineeship offers will be subject to the condition that selected candidates must have finished their studies at the end of the academic year.

Note to the candidates integrating the shortlist

Shortlisted candidates must bear in mind that withdrawals can seriously affect the good result of the selection process and the proper functioning of the Programme itself, not to mention that for them to be shortlisted, other potential candidates would lose the chance of participating in the programme; therefore, each candidate should give considerate thought to the decision of integrating the shortlist, and to the necessary commitment to wait for the decision.

Online mandatory courses
Each candidate must complete with certificate at least one online course (the completion of modules is not enough) as follows:

Candidates must register through the EUIPO Academy Learning Portal, as a Pan-European Seal user (by selecting in the registration’s drop-down menu the name of the correspondent University/Programme. Please find this tutorial on how to create a Pan-European Seal user account.

Candidates must complete at least one of these courses: “EUTM in a Nutshell” or “RCD in a Nutshell”.

This is a mandatory requirement that will not be very time consuming for the candidates (approx. 4h per course).

EPO traineeships:

Eligibility/Nationality/Language

The candidates to EPO must not have, notwithstanding a very short experience of few weeks, benefited or be benefiting from any kind of in-service traineeship (paid or unpaid) and not be or have been an assistant to a member of the Parliament, a contractual consultant or intra-muros researcher, or a temporary, contract, auxiliary or interim staff member within a European Institution, agency or body.

The trainees are selected from nationals of any of the 38 EPO member states.

Language skills: Present (as a minimum) a certified B1 level (Common European Framework of Reference for languages) in one of the three working languages of the EPO (EN, FR and DE). Nevertheless, candidates with an English level above B1 will have an advantage.

Submission of applications by the graduates

All candidates shortlisted are required to file their application through the e-recruitment tool available on the EPO website here from 1 March until 30 April 2017.

The application shall contain

  • a motivation letter to apply for an EPO internship
  • Updated curriculum vitae
  • Degree/Master diploma or proof of conclusion, indicating the final grade. This can be replaced by a provisional declaration, until final diploma is issued.
  • Certificate(s) of completion of the e-learning courses as required:
    • Introduction to the European patent system
    • The EPO as PCT authority

EPO selection procedure

As of 1 May, the EPO will start evaluating the applications submitted online by the candidates based on the shortlists provided by the universities.

Only online applications of candidates included in the shortlists will be considered.

The EPO reserves the right to select the candidates from the shortlists according to profile of the applications and the Office’ business needs. The number of selected candidates will be established by the EUIPO and the EPO taking into consideration the maximum number of traineeships offered yearly;

The Universities/Programmes will be informed about the outcome of the procedure by the end of June 2018.

Note to the candidates integrating the shortlist

Shortlisted candidates must bear in mind that withdrawals have a serious impact on the selection procedure as well as on the smooth running of the Programme itself. Furthermore, having been selected implies that other candidates have not been able to participate in the programme due to the limited number of internships.

It is therefore expected that all candidates give considerate thought to their application and the necessary commitment until the final selection has taken place.

Application process

EUIPO deadline: 15 March 2018

EPO deadline: 16 April 2018

The EUIPO and the EPO will select the candidates of the College of Europe on the basis of shortlists established by the European Legal Studies Department. Candidates cannot apply without having first shortlisted.

Those interested in participating in traineeships under this programme should submit a written application by 15 March 2018 (EUIPO application) or 16 April 2018 (EPO application) to Mrs Valérie HAUSPIE, Secretary of the European Legal Studies Department of the College (valerie.hauspie [at] coleurope.eu).

At this stage the applications should at least include:

  • a Curriculum vitae,
  • a letter of motivation marking the preferred institution (at least 4000 char.),
  • and the certificate(s) proving that the applicant has successfully passed selected EUIPO/EPO online courses.

The applications will be evaluated upon following conditions:

  • proven interest in IP law,
  • certificate(s) on selected EPO/EUIPO online courses,
  • language skills (English, German, French, Italian or Spanish on at least B1 level for EUIPO; English, German or French on at least B1 level for EPO) and preferably a good knowledge of another official EU language,
  • have customer service, organisational and prioritisation skills; communication skills; capacity to analyse problems and find appropriate solutions; ability to work independently as well as part of a team; responsibility, professionalism, flexibility and self-initiative,
  • participation in Erasmus or other similar exchange programmes and further language skills will be considered as an advantage.

EPO and EUIPO have reserved the right to revise the results of the selection process.

More information available on:

For additional information on the traineeships you can contact Mr Xavier Estève, Head of the Careers Office (xavier.esteve [at] coleurope.eu).

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