Pan-European Seal Programme

Objectives

The European Legal Studies Department of the College of Europe is a member of the Pan-European Seal Traineeship Programme. The Pan-European Seal Professional Traineeship Programme is a comprehensive IP programme which bridges academia and the IP labour market.

This programme is promoted in partnership by two of the world’s largest IP offices, the European Union Intellectual Property Office (EUIPO) (formerly Office for Harmonization in the Internal Market (OHIM)) in Alicante (Spain) and the European Patent Office (EPO) in Munich (Germany) together with strategic University partners.

Information about this programme can be found on the Pan-European Seal webpage

 

E-learning

The Pan-European Seal is an IP Programme that covers many academic areas. Through its cooperation with strategic University partners, the Pan-European Seal offers an extensive catalogue of IP training materials, providing professional input to academic education and helping improve the professional qualifications of young graduates. Thus, through the Learning Portals of their respective Academies, both the EUIPO and the EPO will make available e-Learning material on IP and IP protection/enforcement produced by the Offices, as well as by other IP organisations. This will be provided, free of charge as a professional complement to partner Universities’ IP training syllabuses (the EPO’s eLearning portal can also contain some content subject to payable fees).

Traineeships

Through this programme, high-achieving young university graduates or students in the last year of their studies can access paid traineeships of one year in EUIPO and the EPO, helping them to get a foot in the door of the competitive world of IP through valuable on-the-job multicultural professional work experience.

This scheme provides young university graduates with a unique and firsthand experience of the European Union in general and the Office in particular, whilst enabling them to put into practice the knowledge acquired during their studies, in particular in their specific areas of competence, and helping them understand the objectives and procedures relating to Community trademarks and designs, as well as IP infringement and enforcement matters.

Successful applicants will be offered a traineeship agreement with EUIPO/EPO for the duration of 12 months starting by mid-September 2019 and be provided with a grant.

EUIPO traineeships:

Eligibility/Nationality/Language

The same candidate cannot be included in both Offices’ shortlists

The deadline for submitting the shortlist to the EUIPO is 31 March 2019

The candidates to EUIPO must not have benefited or not be benefiting from any kind of in-service traineeship (paid or unpaid) and not be or have been an assistant to a member of the Parliament, a contractual consultant or intra-muros researcher, or a temporary, contract, auxiliary or interim staff member within a European Institution, agency or body.

EUIPO’s Decision N° ADM 18-12 concerning the Pan-European Seal programme, in particular article 2 (Eligibility), nr. 1 (Nationality) states that “Trainees are selected from nationals of the Member States of the European Union and candidate countries. In addition, a limited number of nationals of candidate countries and third countriesmay be selected ”.

Language skills: Present (as a minimum) a certified B1 level (Common European Framework of Reference for languages) in one of the five working languages of the EUIPO (DE, EN, FR, IT, or ES).

Submission of applications by the graduates

From 1 to 31 March, shortlisted candidates may submit their applications through the e-recruitment tool available on the Pan-European Seal section of the EUIPO Traineeships Website.

For this, candidates will have to select their University from a drop-down menu including all the Pan-European Seal members, and follow the steps indicated to submit the application, including the upload of the documents indicated below:

  • Motivation letter, clearly indicating the choice of traineeship location (EUIPO or EPO).
  • CV in word format.
  • Degree/Master diploma or proof of conclusion, indicating the final grade. This can be replaced by a provisional declaration, until final diploma is issued.
  • Certificate(s) of completion of at least one online of these two mandatory courses of the Pan-European Seal learning plan: “EUTM in a Nutshell” (mandatory – 4h approximately); and/or “RCD in a Nutshell” (mandatory – 4h approximately).
  • For the above, candidates must create an account of PES user and log on EUIPO Academy Learning Portal (EALP)
  • The number of courses available on the EALP competed with certificate by each candidate will be taken into consideration when assessing the applications.
  • If you cannot upload the EALP course certificates, please refer to them in you CV and our system will do the verification.

Do not submit an application unless you have been shortlisted by you University, otherwise your application will be immediately disregarded.

EUIPO applicants will be also required to indicate their preferences as regards the different traineeships place in any of EUIPO Departments

However, the EUIPO is in no case bound by the preferences indicated, thus selected candidates may be offered any other position related to their profile different from the ones indicated in their application.

Only online applications of candidates included in the shortlists will be considered.

EUIPO selection procedure

The selection procedure in the EUIPO will begin immediately after the closing of the application period (1 April), after each of the relevant shortlists is received

Form 01 April to 15 May 2019, the EUIPO will assess the applications and match each profile with the Office’s traineeship posts per Department.

Selected candidates will be contacted by EUIPO Traineeships between 15 May and 31 May 2019 in order to provide them with information about the Office Department for which they have been selected, and the tasks description related to the traineeship.

Candidates offered a position need to inform HR Traineeships of its acceptance by the 31st May the latest.

The results will be communicated to the candidates (selected and non-selected) during the month of June.

The PES Members will be informed of the final results of the selection procedure by end of June the latest.

All the selected candidates will be informed on about precise date(s) of the beginning of the traineeship (Orientation Programme).

Important note to the candidates integrating the shortlist

Shortlisted candidates must bear in mind that withdrawals have a serious impact on the selection procedure as well as on the smooth running of the PES Programme itself.

Integrating a shortlist implies that other graduates have not been able to participate in the PES Programme due to the limited number of traineeships posts.

It is therefore expected that all candidates give considerate thought to their application and take upon the necessary commitment until the final selection takes place.

EPO traineeships:

Eligibility/Nationality/Language

The candidates to EPO must not have, notwithstanding a very short experience of few weeks, benefited or be benefiting from any kind of in-service traineeship (paid or unpaid) and not be or have been an assistant to a member of the Parliament, a contractual consultant or intra-muros researcher, or a temporary, contract, auxiliary or interim staff member within a European Institution, agency or body.

The trainees are selected from nationals of any of the 38 EPO member states and the 2 future member states, ME and BA

Language skills: Present (as a minimum) a certified B1 level (Common European Framework of Reference for languages) in one of the three working languages of the EPO (EN, FR and DE). Nevertheless, candidates with an English level above B1 will have an advantage.

Submission of applications by the graduates

The application shall contain

  • a motivation letter to apply for an EPO internship including the preferred business area
  • Updated curriculum vitae
  • Degree/Master diploma or proof of conclusion, indicating the final grade. This can be replaced by a provisional declaration, until final diploma is issued.
  • Certificate(s) of completion of the e-learning courses as required depending on the graduates’s profile:
    • Introduction to the European patent system
    • The EPO as PCT authority

EPO selection procedure

As of 1st April 2019, the EPO will start evaluating the applications submitted online by the candidates based on the shortlists provided by the universities.

Only online applications of candidates included in the shortlists will be considered.

The EPO reserves the right to select the candidates from the shortlists according to profile of the applications and the Office’ business needs.

Suitable candidates will be invited to a phone/Skype interview

The number of selected candidates will be established by the EPO taking into consideration the current business needs of the involved departments.

The Universities/Educational institutions will be informed about the outcome of the procedure by the end of June 2019.

Note to the candidates integrating the shortlist

Shortlisted candidates must bear in mind that withdrawals have a serious impact on the selection procedure as well as on the smooth running of the Programme itself. Furthermore, having been selected implies that other candidates have not been able to participate in the programme due to the limited number of internships.

It is therefore expected that all candidates give considerate thought to their application and the necessary commitment until the final selection has taken place.

Final notes

The number of selected candidates will be established by the EUIPO and the EPO taking into consideration the maximum number of traineeships offered yearly

Both Offices reserve the right to select the candidates from the shortlists according to the matching of each profile of the applications and the Offices’ traineeship needs/posts

As per stated in article 8.2 of the MoU, if a Member of the PEs programme systematically fails to provide the required shortlist, this may lead to the termination of the MoU.

Application process

EUIPO deadline: 31 March 2019

EPO deadline: 31 March 2019

The EUIPO and the EPO will select the candidates of the College of Europe on the basis of shortlists established by the European Legal Studies Department. Candidates cannot apply without having been shortlisted first.

Those interested in participating in traineeships under this programme should submit a written application (CV and cover letter) by 18 March 2019 (EUIPO and EPO application) (EPO application) to Mrs Valérie HAUSPIE, Secretary of the European Legal Studies Department of the College (valerie.hauspie [at] coleurope.eu).

The applications will be evaluated upon following conditions:

  • proven interest in IP law,
  • certificate(s) on selected EPO/EUIPO online courses,
  • language skills (English, German, French, Italian or Spanish on at least B1 level for EUIPO; English, German or French on at least B1 level for EPO) and preferably a good knowledge of another official EU language,
  • have customer service, organisational and prioritisation skills; communication skills; capacity to analyse problems and find appropriate solutions; ability to work independently as well as part of a team; responsibility, professionalism, flexibility and self-initiative,
  • participation in Erasmus or other similar exchange programmes and further language skills will be considered as an advantage.

EPO and EUIPO have reserved the right to revise the results of the selection process.

More information available on:

For additional information on the traineeships you can contact Mr Xavier Estève, Head of the Careers Office (xavier.esteve [at] coleurope.eu).